01
Connect Vagaro once
Your account owner adds the private QR Rx webhook URL inside Vagaro's APIs & Webhooks settings. We stay with you through the connection and verification test.
Vagaro connected aftercare
Let us handle your aftercare.
Complete the appointment in Vagaro. QR Rx receives the signed event, matches the service to your clinic-approved aftercare, and prepares or sends the right patient experience based on rules you control.
Guided launch No patient app Clinic-controlled sending
We build your aftercare profile for you.
During the design partner program, launch assistance covers service mapping, branded card configuration, webhook configuration, and the first controlled test.
Vagaro Care Feed
Live workflow preview
Appointment completed
Botox · Forehead and glabella
Verified and matched
Vagaro service
Botox
QR Rx card
Neurotoxin Aftercare
Aftercare ready
Branded card · booking link · patient support
New or uncertain services are held for staff review.
No double entry
Vagaro stays your team's source of truth.
No generic handout
Every approved service maps to the right aftercare.
No blind automation
Exceptions wait for a real person.
The automatic handoff
One completed visit. The rest starts moving.
The workflow follows the way your staff already works. There is no second patient entry screen and no separate list someone has to remember at closing time.
02
Approve your aftercare profile
We import your service menu, match each treatment to the right Aftercare Card, add your brand, booking link, contact details, and clinic-approved language.
03
Complete the visit as usual
Your team keeps working in Vagaro. When an appointment is completed, the signed event reaches QR Rx without anyone entering the patient or treatment again.
04
QR Rx prepares the right follow-up
Approved confident matches can send automatically when you turn that rule on. New services, missing details, and uncertain matches stay in Care Feed for staff review.
Guided launch
Your setup is our work.
Send us your branding and service menu. We return a complete aftercare profile that your team can review, test, and approve before anything reaches a patient.
Launch assistance is part of design-partner onboarding.
Your Vagaro launch profile
Built with you, then approved by you
Branded clinic profile
Vagaro service-menu import
Treatment-to-template mapping
Aftercare Card customization
Booking and review links
Webhook configuration walkthrough
Controlled end-to-end test
Team handoff and launch checklist
Nothing goes live until your clinic approves it.
Automation with judgment
Automatic when it should be. Held when it should not.
Healthcare automation should remove repeat work without removing control. Approved, complete matches move forward. Anything that needs judgment becomes visible to staff.
Verify every event
QR Rx checks the webhook connection before an appointment is accepted into the workflow.
Stop duplicate sends
Repeated appointment events are recognized so the same visit does not create multiple patient messages.
Hold uncertain matches
A new service or incomplete patient record becomes a visible draft instead of a blind automatic send.
Keep an audit trail
Connection activity, staff review, sending, and delivery outcomes remain visible to the clinic.
Designed for a healthcare workflow
HIPAA-ready operations, Business Associate Agreement, clinic-level controls, and delivery visibility.
What your clinic gets back
A more polished patient experience. A quieter front desk.
Fewer routine aftercare calls
Patients get treatment-specific instructions, clinic contact paths, and Cura for questions grounded in the care you approved.
A better patient handoff
The experience after checkout feels like an extension of your clinic, with your brand, tone, booking path, and safety guidance.
Less work for the front desk
No copying appointment details into another tool. Your team handles only the exceptions that genuinely need judgment.
Questions before you connect
The practical details.
You should know exactly what becomes automatic, what stays under clinic control, and what we handle during setup.
Does QR Rx replace Vagaro?+
No. Vagaro remains the system your team uses for scheduling and appointment completion. QR Rx begins where the visit ends, handling branded aftercare, patient questions, check-ins, review timing, and rebooking follow-up.
Is the aftercare actually automatic?+
It can be for the services you approve. When a completed visit matches an approved service and the patient record has the required contact details, QR Rx can send automatically if your clinic enables that rule. Anything new, incomplete, or ambiguous stays in Care Feed for review.
What do we have to build ourselves?+
Very little. Launch assistance covers the clinic profile, service-menu import, treatment mapping, branding, follow-up preferences, and the first controlled test. Your team reviews and approves the result.
What does Vagaro need for the connection?+
The clinic's Vagaro account needs access to APIs & Webhooks, and an account owner or manager must be able to add the private webhook URL. We provide the exact values and walk your team through the setup.
Do patients need another app?+
No. Patients receive a secure link by the channel your clinic approves. Their aftercare opens on the phone they already use, without downloading an app or creating another account.
What happens if a service is not mapped or delivery fails?+
The case remains visible for staff action. QR Rx does not silently guess a treatment or let a failed delivery disappear. Your team can correct the match, review the card, and send it from Care Feed.
Vagaro + QR Rx
Finish the visit. We will take it from there.
Let us build the profile, connect the webhook, map the services, and prove the first workflow with your team.
Design-partner launch assistance · Clinic approval before launch
Vagaro is a trademark of its respective owner. QR Rx is not affiliated with or endorsed by Vagaro.